Until they get proper
documents to that effect, government organizations won't acknowledge a change
of name. Official documented proof includes a variety of documents. The supporting
documents must clearly show the relationship between the name under which they
are presently registered and the name they wish to change the entry to.
The following documents
are acceptable:
·
foreign-issued marriage or civil union
certificate a civil union or marriage certificate
·
certificate of Affidavit, statutory
declaration, unenrolled deed, poll, or change of name deed
·
birth certificate, registration
certificate, or certificate of naturalization
·
adoption judgment or authorization
You must decide if a
particular piece of documents is sufficient proof of an elector's name change
because this list is not all-inclusive.
Other documents that
could be considered for Evidence of a name change
include:
·
A modified adoption order or certificate
that includes both the original name and the newer, altered name. An amended
certificate of naturalization, which might happen if the holder later changed
their name registration, or in some other situations, an amended birth
certificate, which might happen if the holder had their forename altered during
the first twelve months of their birth.
·
A written or electronic request for copies
of the proof should be sent. The applicant may personally provide original
documents or copies to your offices if they prefer not to submit copies. Copies
of documents submitted by applicants or copies you produce of the original
materials must follow the same security safeguards.
You must be certain that
the copies or papers you have been handed look to be originals. You can request
that the applicant bring you the original document in person or send you the
original document so they can be copied and returned if you have any concerns
or if the copy is too fuzzy for you to evaluate it. However, you should be
aware that you would then be responsible for the document's secure
transportation.
The applicant must
provide adequate factual evidence to demonstrate a direct relationship between
their names as it is currently stated in the register and the name they wish to
modify the entry to in circumstances where there have been numerous name
changes.